When employees are off work, whether due to illness, injury, or personal reasons, maintaining communication and support is crucial. It’s not only a thoughtful gesture, but also a smart business decision. Staying connected with employees helps them feel valued and can lead to significant benefits for the organization in terms of cost savings and workforce stability.
1. Boosting Employee Well-being
Being off work, especially for health reasons, can lead to feelings of isolation or anxiety about job security. Regular check-ins and thoughtful gestures—such as a supportive message or a card from the team—go a long way in showing employees that they are still valued. This reduces stress and reassures them of their place in the team, contributing to better mental well-being and a smoother transition back to work.
2. Improving Morale and Retention
Employees who feel genuinely cared for by their organization are more likely to remain loyal. Staying connected while they are off work signals that they are important beyond their immediate productivity. This can significantly improve retention rates. Employees who feel supported are far less likely to seek new opportunities elsewhere when they recover, reducing the high costs associated with turnover.
3. Promoting a Positive Workplace Culture
Keeping the lines of communication open fosters a culture of trust, respect, and inclusion. It shows that people come first, sending a strong message to the workforce that their well-being is a priority. This type of culture builds team cohesion and loyalty, as employees know they’ll be supported even during difficult times. This positive environment benefits everyone and leads to higher overall job satisfaction.
4. Cost Savings from Retaining Experienced Employees
One of the most significant advantages of staying connected with off-work employees is the cost savings related to employee retention. Hiring and training a new employee is often a time-consuming and expensive process. According to industry research, the cost of replacing an employee can range from 50% to 200% of their annual salary, depending on the role. This includes recruitment expenses, onboarding, and lost productivity during the training period. Retaining employees who already understand the business, its culture, and its operations saves these costs and allows the organization to maintain consistency and efficiency.
By supporting employees through their time off and ensuring they feel connected, organizations increase the likelihood of retaining experienced staff. This not only preserves institutional knowledge but also helps avoid the costly process of hiring and training new employees.
5. Practical Support Strategies
To help employers maintain effective communication and support with employees on leave, Diversified Rehabilitation Group offers a range of practical strategies. These services include personalized communication plans, tailored wellness check-ins, and return-to-work programs that ensure employees remain engaged and feel cared for throughout their absence. By leveraging such professional services, organizations can better manage the complexities of supporting employees on leave, making it easier to foster connection while ensuring a smooth transition back to work.
6. Ensuring a Smooth Transition Back
An employee’s time away from work can lead to changes in the workplace, such as new procedures or team structures. Keeping them updated on important developments makes it easier for them to transition back into their role. This reduces the adjustment period and helps them get back up to speed more quickly, minimizing any disruptions to workflow.
7. Upholding Organizational Integrity
Beyond practical benefits, staying connected with employees on leave is simply the right thing to do. It reflects the organization’s values and commitment to employee well-being. By prioritizing support for employees during their absence, organizations demonstrate their integrity and strengthen their reputation as a caring employer.
Conclusion
Maintaining communication with employees on leave isn’t just about kindness—it’s also a cost-effective business strategy. It supports employee well-being, strengthens loyalty, and saves the organization the significant expense of replacing and training new staff. By staying connected, organizations ensure their employees feel valued and supported, benefiting both the individual and the business in the long run. Practical solutions, such as those offered by Diversified Rehabilitation Group, help organizations build effective communication and support structures for employees on leave, ensuring a seamless experience for all parties involved.
Derek Sienko, M.A., in Military Psychology, B.S.W., RTWDM, & CVRP
